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[PROGSOC-ANNOUNCE] AGM Announcements and 2005 Renewals



The AGM
-------

WHEN:   Thursday 7th April 2005
        6:30pm for 7pm

WHERE:  Meet at ProgSoc Room 10.03.380A
        Location (a seminar room) will be signposted.

FOOD:	To be determined by popular edict.

AGENDA:
	1.  Activity & Project Reports (not discussion: reports only)
	1.1 Room Cleanup, Laptop Bays, Membernet
	1.2 New Machines & Machine Allocations
	1.3 Eidolon
	1.4 Viking
	1.5 webmail
	1.6 wiki and TFM
	1.7 membership utility & DB
	1.8 subversion and tomcat
	1.9 automatic mysql accounts for members
	1.A member education programme
	1.B any other items

	2.  Treasury Report

	3.  Vote on Constitutional Amendments

	4.  Vote on Executive Elections

	5.  Plebiscite for any non-extant proposed Executive positions

	6.  Executive Appointments for keyholder positions

	7.  Other business

	8.  Close of Meeting and Account Locking


Constitutional Amendments
-------------------------

AMENDMENT 1
Clause 5.1.1 to be replaced with:

	5.1.1 Consist of President, Vice-President, Secretary, Treasurer,
	Computer Systems Officer, First Year Representative, Alumni
	Representative

AMENDMENT 2
Insert Clauses 5.1.4 - 5.1.5
	5.1.4 Make up to four Key-Holder Appointments, each of which must
	be assigned an administrative role as determined by a vote of the
	Executive.

	5.1.5 Review, remove and add Key-Holder Appointments from time to
	to time, subject to 5.1.4.

AMENDMENT 3
Clause 5.3 to be replaced with:
	5.3 No remuneration or other benefit in money or money's worth
	shall be paid to any member except for re-payment of out-of-pocket
	expenses.

Clause 5.4.1 to be replaced with
	5.4.1 No member may be elected to any position of the Executive
	Committee or receive a Key-Holder Appointment who has no paid
	their subscription for the year in which that office is to be
	served.  No member shall be elcted to any position on the
	Executive Committee or receive a Key-Holder Appointment without
	signifying that they are willing to accept their nomination to
	that position.  No member may be elected to the same Executive
	office for more than two consecutive years.

AMENDMENT 4
Insert Clause 5.6
	5.6 All members holding keys to the Programmers' Society room
	and any rooms leading to same, shall make all reasonable efforts
	to maintain the security of those rooms.



Nominations for 2005 Executive
------------------------------

Nominations can be made from now until noon, 7th April 2005.

Nominations will be declared publicly.

You must be nominated, seconded and accept your nomination by email to
<mailto:progsoc@xxxxxxxxxxxxxxxxxxxxxxxxx>progsoc@xxxxxxxxxxxxxxxxxx


Nominations for Proposed 2005 Executive Positions
-------------------------------------------------

Nominations can be made from now until noon, 7th April 2005.

Nominations will be declared publicly.

You must be nominated, seconded and accept your nomination by email to
<mailto:progsoc@xxxxxxxxxxxxxxxxxxxxxxxxx>progsoc@xxxxxxxxxxxxxxxxxx


Registrations and Eligibility and Voting
----------------------------------------

All members who have joined or renewed for 2005 are invited to attend the
AGM and vote. If you have not renewed for 2005 yet, you may do so prior to
the meeting.


Proxy votes will be able to be emailed to a returning officer, after we
have appointed an officer.



Renewals
--------

For future reference, the official renewal period is from O-Day every year
up to the AGM, at which point accounts will be locked.

You may renew via cash or netbank.  It is your responsibility to ensure
that, in either process, the Registrar receives your:
	- username, and
	- student number (or former student number or staff number).


Cash:		Seek an Executive member.  There is often a meeting on
		Thursday evenings.

		Enter your details on www.progsoc.org/register/
		including ID number and login name.  Ensure these
		details are given to your receipt writer.

Netbank:	Transfer $10 to The Programmers' Society
		St George Bank Australia
		BSB 112 879
		A/C 118 075 761

		Enter your details on www.progsoc.org/register/
		including ID number and login name.  ENSURE YOUR
		LOGIN NAME IS INCLUDED ON YOUR NETBANK COMMENT.

For future reference, the official renewal period is from O-Day every year
up to the AGM, at which point accounts will be locked.



Christian Kent
Treasurer, 2004