[ProgSoc] Constitution Changes

Secretary ProgSoc progsocsecretary at gmail.com
Thu Mar 5 20:33:53 AEDT 2015


*This message has been sent to ProgSoc members on the ProgSoc mailing list.*


Hi All,


As requested, below is further information from the Executive Committee
regarding the constitutional changes.


These changes will be voted on per clause (as grouped in the list) at the
March 12th AGM. For a highlighted version of the new constitution:
http://goo.gl/ywGC3N


*Reminder: for AGM nominations and proxy votes, please email
progsocsecretary at gmail.com <progsocsecretary at gmail.com> . Nominations will
be forwarded to the ProgSoc mailing list.  Proxy votes close at 11.59pm
March 11th 2015. *





4.2.4 Clarification of eligibility to vote

Added definition for voting rights to only be held by financial members.
There is no distinction between a 'member' and a 'financial member'. You
are a member if you are up to date with your membership payments.


4.2.5 Added to clarify the annual membership fee payment deadlines

Clarification of ambiguity for membership, so that there is a definite
expiry date. This is aligned with the start of the academic year, so
memberships with the new semester.



5.1.1 & 5.5.6 Removal of Competitions Officer, First Year Representative,
Alumni Representative from the Executive Committee

Replaced by liaison, see below. Liaison will be synonymous with 'Keyholder'.



5.1.6 & 5.7 (and 12 sub-clauses) Added for the appointments of Liaison
Officers (First Year, Alumni, Competitions, Media); added Liaison Officers
positions, duties and regulations; added definition of positions.

*Competitions Officer: *Having this position as a liaison officer allows us
to scale up and down the number of members in this position per our
requirements (eg: if an event is upcoming, we can have more than one
competitions officer supporting the exec)

*First Year:* Removed from exec so that a SGM or AGM is not necessary to
appoint this position (see AGM date change)

*Alumni:* Similarly, we can scale this position up and down as needed.

*Media: *Added so we can have a dedicated person to create and manage
printed media for the society (eg: posters, banners, etc)




5.1.7 Added for clarification of Executive Committee voting process

>From 5.1, this sub-clause states "The Executive Committee shall vote on
significant decisions regarding the Society and its interests, to a
majority". This is to ensure majority of the exec members have oversight
and agreement to all significant decisions.



5.1.7.1 Added for clarification of Executive Committee voting process

See above 5.1.7.


5.5.1 Clarification of the role of President

This establishes that the President is responsible for the direction of the
society. This was always implied, but the change to the constitution makes
it explicit to the constitution.



5.5.3 Clarification of the role of Secretary

This is to clarify the role of secretary, and provide a fallback for VP
should they be unable to attend a meeting. There are already fallbacks in
clause 7.1 for other positions.



5.5.4 (and 4 sub-clauses) Clarification of the role of Treasurer

This is to clarify and spread the role over subclauses, as well as include
the requirement from the Union for a budget to be produced.



7.2.1 & 5.1.3.1 Changed date of AGM to be inline with other societies
within the university; clarification of the 2015 term.

The Union holds training, etc for incoming exec in late October. Date is so
the incoming executive for the following term can participate and receive
benefit of this training.



7.2.2 Lower quorum for AGM
In recent AGMs we have had delays due to quorum and this has slowed the AGM
purpose.



Kind Regards,
ProgSoc Executive
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